After identifying a contact person, send the applicable email requesting a license for the journal title(s). Send the first follow-up email after x weeks from when the initial email was sent. Send the second follow-up email after x weeks from when the first follow-up email was sent.
Current Journal License on File
No Current Journal License on File
Send the applicable email to the contact on file to request a new license and confirm the contact information for a person with whom the library can follow-up.
[Directly email contact on file]
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees with any agreement not to exceed a five-year term or five successive one-year terms. Our current agreement must be replaced. At your earliest opportunity, could you please provide a license for review and contact information for the person with whom the library can follow-up?
The library currently has a subscription to:
XXXX
Thank-you.
Best regards,
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees with any agreement not to exceed a five-year term or five successive one-year terms. Our current agreement must be replaced. A license for review is posted on your website at [URL address]. At your earliest opportunity, please provide the contact information for the person with whom the library can follow-up?
The library currently has a subscription to:
XXXX
Respectfully,
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees with any agreement not to exceed a five-year term or five successive one-year terms. Our current agreement must be replaced. At your earliest opportunity, please provide a license and the contact information for the person with whom the library can follow-up?
The library currently has a subscription to:
XXXX
Respectfully,
If no response is received to the initial email, search the publisher or vendor web page to identify an alternative contact. Send the following email to the identified contact.
[No response to initial email]
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date] to [name]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without a counter-executed licensing agreement, the library will have to cancel its subscription.
Respectfully,
If no response is received from the publisher or vendor after the follow-up email, send the following email to the alternative contact.
[No response to 1st follow-up email]
Dear XXXX,
Please help--our subscription to [journal title(s)] will be cancelled if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review and contact information for the person with whom the library can follow-up?
Respectfully,
If a license is found on the publisher or vendor website, send the applicable email to the contact listed on the website. The intent is to ascertain the validity of the license posted on the website and confirm the contact information for a person with whom the library can follow-up.
[For an existing subscription]
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. A license for review is posted on your website at [URL address]. At your earliest opportunity, please provide contact information for the person with whom the library can follow-up.
The library currently has a subscription to:
XXXX
Respectfully,
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. A license for review is posted on your website at [URL address]. At your earliest opportunity, please provide contact information for the person with whom the library can follow-up.
If the library can complete a license, it will inquire into a subscription for:
XXXX
Respectfully,
If no response is received to the initial email, send the applicable follow-up email to an alternative contact identified from the website.
[For an existing subscription]
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without confirmation of no license or a counter-executed licensing agreement, the library will have to cancel its subscription(s) to [journal title(s)].
Respectfully,
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without confirmation of no license or a counter-executed licensing agreement, the library will be unable to subscribe to [journal title(s)].
Respectfully,
If no response is received from the publisher or vendor after the follow-up email, send the applicable second follow-up email to the alternative contact.
[For an existing subscription]
Dear XXXX,
Please help--our subscription to [journal title(s)] will be cancelled if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review or confirm there is no license and contact information for the person with whom the library can follow-up?
Respectfully,
Dear XXXX,
Please help--our subscription to [journal title(s)] will not proceed if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review or confirm there is no license and contact information for the person with whom the library can follow-up?
Respectfully,
In the absence of a license posted on the publisher or vendor website, search for subscription terms and conditions. If subscription terms and conditions are available, review this agreement applying the same benchmarks as for a license. If the subscription terms and conditions are acceptable, the library must ascertain if this agreement is in lieu of a license and obtain the contact information for a person with whom the library can follow-up. Send the applicable email to the contact identified on the website.
[For an existing subscription]
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if there is a license available. Terms and conditions are posted on your website at [URL address]; however, a license agreement could not be found. At your earliest opportunity, please provide a license for review or confirm there is no license and the contact information for the person with whom the library can follow-up?
The library currently has a subscription to:
XXXX
Respectfully,
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if there is a license available. Terms and conditions are posted on your website at [URL address]; however, a license agreement could not be found. At your earliest opportunity, please provide a license for review or confirm there is no license and the contact information for the person with whom the library can follow-up?
If the library can complete a license, it will inquire into a subscription for:
XXXX
Respectfully,
If no response is received to the initial email, send the applicable follow-up email to the identified contact.
[For an existing subscription]
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without confirmation of no license or a counter-executed licensing agreement, the library will have to cancel its subscription to [journal title(s)].
Respectfully,
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without confirmation of no license or a counter-executed licensing agreement, the library will be unable to subscribe to [journal title(s)].
Respectfully,
If no response is received from the publisher or vendor after the follow-up email, send the applicable second follow-up email to the identified contact.
[For an existing subscription]
Dear XXXX,
Please help--our subscription to [journal title(s)] will be cancelled if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review or confirm there is no license and contact information for the person with whom the library can follow-up?
Respectfully,
Dear XXXX,
Please help--our subscription to [journal title(s)] will not proceed if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review or confirm there is no license and contact information for the person with whom the library can follow-up?
Respectfully,
In the absence of a license posted on the publisher or vendor website, search for subscription terms and conditions. If subscription terms and conditions are available, review this agreement applying the same benchmarks as for a license. If the subscription terms and conditions are unacceptable, the library must obtain a license. Send the applicable email to the contact identified on the website to request a license and obtain the contact information for a person with whom the library can follow-up.
[For an existing subscription]
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if there is a license or a terms and conditions agreement available. Terms and conditions are posted on your website at [URL address]. Unfortunately, these terms and conditions are not in compliance with Minnesota state law and university system board policies. At your earliest opportunity, please provide a license for review and contact information for the person with whom the library can follow-up?
The library currently has a subscription to:
XXXX
Respectfully,
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if there is a license or a terms and conditions agreement available. Terms and conditions are posted on your website at [URL address]. Unfortunately, these terms and conditions are not in compliance with Minnesota state law and university system board policies. At your earliest opportunity, please provide a license for review and contact information for the person with whom the library can follow-up?
If the library can complete a license, it will inquire into a subscription for:
XXXX
Respectfully,
If no response is received to the initial email, send the applicable follow-up email to the identified contact.
[For an existing subscription]
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without a counter-executed licensing agreement, the library will have to cancel its subscription to [journal title(s)].
Respectfully,
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without a counter-executed licensing agreement, the library will be unable to subscribe to [journal title(s)].
Respectfully,
If no response is received from the publisher or vendor after the follow-up email, send the applicable second follow-up email to the identified contact.
[For an existing subscription]
Dear XXXX,
Please help--our subscription to [journal title(s)] will be cancelled if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review and contact information for the person with whom the library can follow-up?
Respectfully,
Dear XXXX,
Please help--our subscription to [journal title(s)] will not proceed if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review and contact information for the person with whom the library can follow-up?
Respectfully,
If a license or subscription terms and conditions agreement cannot be found on the publisher or vendor website, send the applicable email to the contact identified from the website to request a license and obtain the contact information for a person with whom the library can follow-up.
[For an existing subscription]
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. At your earliest opportunity, please provide a license and contact information for the person with whom the library can follow-up?
The library currently has a subscription to:
XXXX
Respectfully,
Dear XXXX,
According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. At you earliest opportunity, please provide a license and contact information for the person with whom the library can follow-up?
If the library can complete a license, it will inquire into a subscription for:
XXXX
Respectfully,
If no response is received to the initial email, send the applicable follow-up email to the alternative contact.
[For an existing subscription]
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without a counter-executed licensing agreement, the library will have to cancel its subscription to [journal title(s)].
Respectfully,
Dear XXXX,
This email is a follow-up to a request to provide a license for [journal title(s)] sent [date]. Please note, according to Minnesota state law and university system board polices, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Without a counter-executed licensing agreement, the library will be unable to subscribe to [journal title(s)].
Respectfully,
If no response is received from the publisher or vendor after the follow-up email, send the applicable second follow-up email to the identified contact.
[For an existing subscription]
Dear XXXX,
Please help--our subscription to [journal title(s)] will be cancelled if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review and contact information for the person with whom the library can follow-up?
Respectfully,
Dear XXXX,
Please help--our subscription to [journal title(s)] will not proceed if the library cannot complete a license agreement. According to Minnesota state law and university system board policies, the library is required to complete a counter-executed license for any online subscription or maintenance fees if a license is available. Could you provide a licensing agreement for review and contact information for the person with whom the library can follow-up?
Respectfully,
